Privacy Policy

ANZ Bloodstock News

ANZ Bloodstock News respects your privacy and is committed to handling personal information responsibly, transparently and securely.

This Privacy Policy explains how Phelan Media Group Pty Ltd, trading as ANZ Bloodstock News, collects, uses, stores and discloses personal information when you visit www.anzbloodstocknews.com, subscribe to our daily editions, contact us, advertise with us, contribute content, or otherwise deal with us.

In this policy, “ANZ Bloodstock News”, “ANZ News”, “we”, “us” and “our” refer to Phelan Media Group Pty Ltd trading as ANZ Bloodstock News.

This Privacy Policy applies to readers, subscribers, advertisers, clients, contributors, suppliers, industry contacts and website visitors in Australia, New Zealand, the United Kingdom, Ireland, the European Economic Area and other jurisdictions.

1. Contact details

For privacy enquiries, access or correction requests, unsubscribe requests, data protection enquiries or complaints, please contact:

Privacy Officer
ANZ Bloodstock News
Email: charmein@phelanmedia.com

2. Privacy laws that may apply

ANZ Bloodstock News is based in Australia but has readers, subscribers, advertisers, clients and industry contacts in Australia, New Zealand, the United Kingdom, Ireland, Europe and internationally.

Where applicable, we aim to comply with relevant privacy and data protection laws, including:

• the Privacy Act 1988 (Cth) and Australian Privacy Principles;
• the UK General Data Protection Regulation and Data Protection Act 2018;
• the EU General Data Protection Regulation; 
• Irish data protection laws;
• applicable electronic marketing, cookie and ePrivacy laws.

Where different privacy rights or obligations apply depending on your location, we will handle your personal information in accordance with the applicable law.

3. What personal information we collect

We collect personal information that is reasonably necessary for our publishing, subscription, advertising, commercial and operational activities.

The types of personal information we may collect include:

Subscriber information

When you subscribe to ANZ Bloodstock News, we may collect your:

• first name;
• last name;
• email address;
• company;
• region;
• industry role;
• subscription preferences;
• email engagement information, such as opens, clicks and unsubscribe status.

Referral information

If you use our “refer a friend” feature, we may collect your name and email address, and the name and email address of the person you refer.

We use this information to send the referral communication and related subscription information.

Advertising and client information

If you contact us about advertising, sponsorship, partnerships, commercial services or client opportunities, we may collect your:

• name;
• business name;
• job title or role;
• email address;
• phone number;
• billing details;
• campaign requirements;
• artwork, creative materials or advertising copy;
• correspondence with us;
• invoice and payment history;
• business or industry interests.

Editorial and contributor information

If you send us a news tip, media release, photograph, quote, correction request, story idea, contributor material or other editorial communication, we may collect your:

• name;
• contact details;
• organisation;
• role or professional title;
• correspondence;
• submitted material;
• information relevant to the story, correction, quote or content you provide.

Accounts and supplier information

If you are an advertiser, supplier, contractor, contributor or commercial partner, we may collect:

• billing contact details;
• business name;
• ABN, NZBN, VAT or other tax information;
• bank or payment details where necessary;
• invoice records;
• payment status;
• contract or engagement details;
• related accounting and compliance information.

We do not intentionally collect or store full credit card details unless expressly stated by a payment provider.

Website and technical information

When you visit our website, we may automatically collect technical and usage information, including:

• IP address;
• browser type;
• device type;
• operating system;
• pages viewed;
• links clicked;
• referring pages;
• time spent on the site;
• approximate location;
• cookie identifiers;
• analytics information;
• advertising and measurement data.

Social media and embedded content information

If you interact with us through platforms such as Facebook, X, Instagram, YouTube, TikTok or LinkedIn, or view embedded content from those platforms, those platforms may collect information about you in accordance with their own privacy policies.

We may collect information you publicly provide or send to us through those platforms.

Public and industry information

As a bloodstock, breeding and racing news publisher, we may collect and publish information from public, industry and editorial sources, including:

• racing results;
• sales results;
• stud announcements;
• bloodstock catalogues;
• public records;
• industry body publications;
• race club information;
• auction house information;
• media releases;
• public social media posts;
• event photography;
• comments, quotes and statements provided for publication.

4. Sensitive information

We do not generally seek to collect sensitive information, such as health information, racial or ethnic origin, religious beliefs, political opinions, union membership, biometric information or criminal record information.

Please do not send us sensitive information unless it is necessary for your interaction with us.

If you provide sensitive information to us, you consent to us handling it for the purpose for which it was provided, unless the law requires otherwise.

5. How we collect personal information

We may collect personal information:

• directly from you when you subscribe, complete a form, contact us, advertise with us, submit content or deal with our team;
• automatically through cookies, analytics tools and similar technologies when you use our website;
• from your employer, agent, representative, colleague or agency where they contact us on your behalf;
• from public sources, including race clubs, auction houses, industry bodies, sales companies, public websites, catalogues, media releases and social media;
• from service providers who help us operate our website, email distribution, analytics, advertising, accounting, customer relationship systems and business operations.

Where reasonable and practicable, we collect personal information directly from you.

6. Why we collect, use and disclose personal information

We may collect, hold, use and disclose personal information for the following purposes:

• to provide ANZ Bloodstock News daily editions, newsletters, updates and other communications;
• to manage subscriptions, mailing lists, reader preferences and unsubscribe requests;
• to produce, publish and distribute bloodstock, breeding and racing news;
• to respond to enquiries, feedback, complaints, corrections and requests;
• to manage advertising bookings, proposals, campaigns, creative materials, reporting and invoicing;
• to communicate with advertisers, agencies, contributors, suppliers and industry contacts;
• to run referral, subscription and audience-growth activities;
• to improve our website, content, products, services, audience experience and commercial offering;
• to conduct analytics, audience measurement, advertising performance reporting and website troubleshooting;
• to maintain business, tax, accounting, legal and compliance records;
• to protect our systems, data, website, staff, business and users from misuse, interference, unauthorised access, fraud or security incidents;
• to comply with applicable laws, regulations, court orders, regulator requests or lawful information requests;
• to establish, exercise or defend legal rights or claims.

7. Lawful bases for UK, Irish and European users

Where the UK GDPR or EU GDPR applies, we rely on one or more lawful bases for processing personal data.

These may include:

Consent

For example, where you subscribe to receive our emails, consent to certain cookies, agree to receive particular marketing communications, or provide information for a specific purpose.

Contract or pre-contractual steps

For example, where we deal with you as an advertiser, client, supplier, contractor, contributor or commercial partner.

Legitimate interests

For example, to publish and distribute industry news, manage subscriber and client relationships, respond to business enquiries, understand our audience, improve our services, promote business-to-business advertising opportunities, maintain business records, protect our systems and communicate with relevant industry contacts.

Where we rely on legitimate interests, we balance our interests against the rights and freedoms of affected individuals.

Legal obligations

For example, to comply with tax, accounting, employment, privacy, company, regulatory or court obligations.

Legal claims

For example, where we need to retain or use information to manage disputes, complaints, debt recovery, contractual issues, investigations or legal advice.

8. Email communications and direct marketing

ANZ Bloodstock News sends daily editions, newsletters, industry updates, advertising material, partner content and commercial communications to subscribers, advertisers, clients, prospects and industry contacts.

We will only send direct marketing where we have a lawful basis to do so.

This may include where:

• you have subscribed or opted in;
• you have provided your details to us in connection with our services;
• you are an existing or prospective client, advertiser, supplier, contributor or industry contact;
• the communication is relevant to your role, business or industry;
• the law otherwise permits us to contact you.

Every marketing email will identify ANZ Bloodstock News as the sender and include a clear way to unsubscribe or opt out.

You can unsubscribe at any time by using the unsubscribe link in our emails or by contacting us at charmein@phelanmedia.com

We may still send non-marketing communications where necessary, such as administrative, account, invoice, legal, security or service-related messages.

9. Cookies, analytics and advertising technologies

Our website uses cookies and similar technologies to operate the site, analyse traffic, understand audience behaviour, support advertising and improve our content and services.

Cookies and similar technologies may be used for:

Essential website functions

These help the website operate properly and securely.

Analytics

Analytics cookies help us understand traffic, usage patterns, website performance and potential issues.

Advertising and measurement

Advertising cookies may be used to deliver, measure or support advertising, including through third-party advertising platforms such as Google or DoubleClick.

Audience insights

We may use cookies and analytics tools to understand readership, content performance, user journeys and audience engagement.

Embedded content and social media

Content from third-party platforms, such as YouTube, X, Facebook, Instagram, TikTok or LinkedIn, may set cookies or collect information when you interact with that content.

For users in the United Kingdom, Ireland and the European Economic Area, non-essential cookies and similar technologies will be used only where legally permitted, including where any required consent has been obtained.

You can manage cookie preferences through our cookie banner or privacy preference centre, where available, and through your browser settings.

Blocking some cookies may affect your experience of the website.

10. Third parties we may share information with

We may disclose personal information to third parties where reasonably necessary for our business, publishing, commercial, legal or operational purposes.

These third parties may include:

• email distribution and newsletter service providers;
• website hosting, development, security and maintenance providers;
• analytics, advertising and cookie technology providers;
• CRM, database, cloud storage and business software providers;
• payment processors;
• accountants, bookkeepers, banks and debt collection providers;
• professional advisers, including lawyers, insurers, auditors and consultants;
• printers, designers, production partners and advertising fulfilment partners;
• contributors, photographers, editors and freelance service providers;
• social media and digital platform providers where you interact with those platforms;
• regulators, law enforcement bodies, courts or government agencies where required or authorised by law;
• a buyer, investor or successor if we restructure, sell or transfer all or part of our business.

We may share aggregated, anonymised or de-identified audience, readership, engagement or performance information with advertisers, agencies and commercial partners.

We do not sell our subscriber database as a standalone mailing list.

11. Overseas disclosure and international transfers

ANZ Bloodstock News is based in Australia and may use service providers, platforms and business systems located in Australia, New Zealand, the United Kingdom, Ireland, the European Economic Area, the United States and other countries.

Your personal information may be stored, processed or accessed in countries outside your country of residence.

Where Australian privacy law applies, we take reasonable steps to ensure overseas recipients handle personal information consistently with the Australian Privacy Principles.

Where UK GDPR or EU GDPR applies, transfers of personal data from the United Kingdom, Ireland or the European Economic Area to countries outside those regions will be managed using an appropriate legal mechanism where required.

This may include:

• an adequacy decision or adequacy regulation;
• standard contractual clauses;
• the UK International Data Transfer Agreement;
• the UK Addendum to EU standard contractual clauses;
• another lawful transfer mechanism.

12. Security of personal information

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.

These steps may include:

• access controls;
• password protection;
• secure cloud systems;
• staff access limits;
• email security practices;
• data backup processes;
• contractual controls with service providers;
• internal procedures for handling personal information.

No website, email system or online service can be guaranteed to be completely secure.

If you believe your personal information has been compromised, please contact us immediately at charmein@phelanmedia.com

13. Data breaches

If we become aware of a suspected or actual data breach involving personal information, we will assess the incident and take appropriate steps to contain, investigate and remediate it.

Where required by law, we will notify affected individuals and the relevant regulator, such as the Office of the Australian Information Commissioner, the UK Information Commissioner’s Office, the Irish Data Protection Commission or another applicable supervisory authority.

14. How long we keep personal information

We keep personal information for as long as reasonably necessary for the purpose for which it was collected, unless a longer retention period is required or permitted by law.

As a guide:

• subscriber records are kept while you remain subscribed and for a reasonable period after unsubscribing to manage suppression lists, consent records and compliance;
• advertiser, supplier, invoice and accounting records may be kept for the period required for tax, accounting, audit and business purposes;
• editorial correspondence and published material may be retained as part of our publishing records;
• analytics and cookie data is retained according to the settings of our analytics, advertising and technology providers;
• complaints, legal, security and compliance records may be kept for as long as reasonably required to manage risk, resolve disputes and meet legal obligations.

When personal information is no longer needed, we will take reasonable steps to delete, destroy or de-identify it.

15. Accessing or correcting your personal information

You may request access to personal information we hold about you.

You may also ask us to correct personal information that is inaccurate, out of date, incomplete, irrelevant or misleading.

To make a request, contact us at charmein@phelanmedia.com

We may need to verify your identity before responding.

We will respond within a reasonable time and in accordance with applicable law.

In some circumstances, we may refuse access or correction where permitted by law. If we do so, we will explain why, where reasonable.

16. Complaints

If you have a privacy complaint, please contact us first so we can try to resolve it.

Please include:

• your name and contact details;
• the nature of your complaint;
• any relevant dates, emails or screenshots;
• the outcome you are seeking.

We will acknowledge your complaint and aim to respond within a reasonable time.

If you are not satisfied with our response, you may contact the relevant privacy or data protection regulator.

If you are in Australia, you may contact the Office of the Australian Information Commissioner.

If you are in the United Kingdom, you may contact the Information Commissioner’s Office.

If you are in Ireland, you may contact the Data Protection Commission.

If you are elsewhere in the European Economic Area, you may contact your local data protection supervisory authority.

17. UK or EU representative

ANZ Bloodstock News is based in Australia.

Where the UK GDPR or EU GDPR requires us to appoint a UK or EU representative, we will do so and publish the representative’s contact details in this Privacy Policy.

18. Children

Our website and services are intended for people involved in, or interested in, the bloodstock, breeding and racing industry.

They are not directed at children.

We do not knowingly collect personal information from children without appropriate consent.

If you believe a child has provided us with personal information, please contact us.

19. Links to other websites

Our website may contain links to third-party websites, platforms, videos, social media pages, advertisers, partners and industry sources.

We are not responsible for the privacy practices or content of third-party websites.

You should review the privacy policy of any third-party site you visit.

20. Published editorial content

ANZ Bloodstock News is a news publisher.

Information provided to us for editorial purposes may be reviewed, edited, published, archived, syndicated, corrected, updated or retained as part of our editorial records.

If you provide information, quotes, images, media releases or other material for publication, we may use that material for editorial, publishing, promotional and archival purposes, unless otherwise agreed.

If you believe published content contains inaccurate personal information, please contact us so we can review the matter.

21. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

The updated version will be posted on our website with a revised “Last updated” date.

Material changes may also be notified by email or website notice where appropriate.